The Union Fire Association’s Banquet Room has established itself as one of Bala Cynwyd’s most popular rental halls. The banquet room can accommodate a variety of private and corporate functions.
Be sure to visit this great facility to see what we have to offer at reasonable prices. Remember us for your next party. We are happy to host your wedding reception, birthday or graduation party, Bar/Bat Mitzvah,
anniversary celebration and business functions such as luncheons, seminars, conferences, etc.
***Rates are subject to change after January 1, 2020
The rental fee includes up to 8 hours on-site (includes for set up and clean-up) for up to 120 people. Tables and chairs are included and are set up by our staff. You will receive a copy of the floor plan template to complete via e-mail approximately one week before your event. We do not provide linens, dishware, decorations, etc.
There is a full caterer’s kitchen, available for use for use.
You may bring in a caterer of your choice. You or your caterer will be responsible for supplying linens and place settings. You are responsible for cleanup of the Kitchen, including removal of all food and items at the end of the lease.
There is a $200 non-refundable deposit due upon signing of contract agreement to secure the date of your rental.
The balance, as noted in the contract agreement you receive, is due 4 weeks prior to the event. Checks can be addressed to “UNION FIRE ASSOCIATION” and mailed to Union Fire Association at 149 Montgomery Avenue, Bala Cynwyd, PA 19004.
In addition, there is a refundable Security & Damage Deposit of $150 required to guarantee the facility and due in full with the balance. We require that this be in the form of a Money Order.
The security deposit shall be returned to the lessee up to sixty days after the function, pending all rules are followed, no damages are found to the facility or extra cleaning is required. You will be notified up to sixty days after the function if you will not be receiving the security deposit in the full amount.
****We also offer a Paypal payment option via our website at www.station28.org. Please let us know via email that you are planning to pay the $200 non-refundable deposit and/ or balance this way. The refundable Security and Damage Deposit of $150 is still required to be in the form of a Money Order. We do NOT accept cash at any time.
You will receive the contract via Docusign once all of the required information has been provided and coordinated with the Banquet hall coordinator. We do not accept paper copies of the contract. Once you have signed the contract on Docusign, you will receive a copy via email with both parties’ signatures. If there are any concerns regarding the contract, please contact the Banquet hall coordinator at firstname.lastname@example.org
The venue is handicapped accessible. There is a ramp and elevator access at the main entrance of the building.
Alcohol is permitted, however, according to Pennsylvania LCB laws, it is the responsibility of the renter to lawfully control the distribution. Therefore, you or your caterer must have a professional bartender for the duration of the party and the bar should close 20 minutes before the end of the party.
Kegs are not allowed.
We require that you provide $300,000 in general liability insurance. This can be obtained through your caterer or by calling your Home Owners Insurance agent and requesting a “Certificate of Insurance”.
Private event insurance brokers can be found online. Examples include:
Proof of insurance must be provided 4 weeks prior to the event with the signed Contract agreement and the remainder of the deposit.
“Special event insurance (sometimes referred to as one-day event insurance) is an insurance policy that helps protect your investment in a specific event, such as a wedding. Event insurance may help cover your costs if you unexpectedly need to cancel your event or if you’re found responsible for property damage or an injury caused during your event.”
Nothing is to be hung or attached to the walls, ceiling, lighting fixtures or doors in any manner. Confetti is not allowed. As noted earlier, the security deposit shall be returned to the lessee pending all rules are followed, no damages are found to the facility or extra cleaning is required.
Set up includes the use of tables and chairs, rest rooms, and coat room for the hours agreed to. Approximately one week before the event, you will receive a floor plan template to complete. Union Fire Association staff will set up the tables per these instructions prior to your event. Items for your use include:
We do not provide individual tours of the facility. You may view the banquet hall between the hours of 8:00 AM – 7:00 PM on weekdays only unless permitted by the Banquet Hall Coordinator. The Banquet Hall Coordinator is a part-time staff member and is not onsite for your event or tours. Please contact the Banquet Hall coordinator by e-mail with any questions within 24 hours of your event as our phone number goes directly to voicemail. At least one professional Firefighter will be on site during your event and will provide you with any necessary information upon your arrival in regard to clean up and if you have any last-minute questions. The professional Firefighter will not be available after 9:00 PM if you have any other questions.
On Fridays & Saturdays, the party and music must stop by 11:00 PM. The hall must be cleaned and vacated no later than 11:59 PM. On Sundays & Weekdays, curfew is 10:00 PM. All trash and personal items are to be removed from the property by 11:59 PM on the day of your event. A staff member will explain where to place the trash upon your arrival. A checklist is located next the Kitchen door outlining what needs to be completed to “Checkout”. Anything left behind in the facility will be thrown out. Please keep in mind that the doors automatically lock from the outside after 9:00 PM.
As noted earlier, the security deposit shall be returned to the lessee up to sixty days after the function, pending all rules are followed, no damages are found to the facility or extra cleaning is required. Please contact your event insurance provider to seek out any refunds if you are charged.
There is a projector and screen available with a cord to attach to your personal laptop computer. The projector is connected to speakers within the banquet hall and has a remote to control it. Currently, it only works with non-Apple laptops unless you use your personal adapter. We do not have an adapter for Apple products at this time. We do not provide any technical support and cannot guarantee that it will work with your laptop.
You may bring in a deejay and/ or band of your choice. There are ample outlets within the banquet hall, however, we do recommend bringing extension cords.
If this is a children’s event, please have plenty of chaperones. The banquet hall is above a working fire house and all children must stay in the upstairs Banquet hall area for the duration of the event.
If you are interested in having a Birthday Party conducted by the firefighting staff, please contact us at email@example.com as this is a different entity.
The closest available parking is on-street. If your guests park in the office or commercial lots in the area, they do so at their own risk. There are three Township public parking lots (FREE on Sundays and after 6:00 PM on Fridays & Saturdays) within walking distance.
***This is not a contract and is subject to change. You will receive the contract agreement upon completion and return of the Rental Form attached with this document.
The Union Fire Association also hosts children’s birthday parties. Guests will learn about fire prevention from members, get to see our fire trucks and be able to use fire hose (weather permitting).
The rental fee includes up to 3 hours on-site for up to 25 children (more negotiable based on the number of adults attending). Tables and chairs are included and are set up by our staff. The full caterer’s kitchen is available for use for an additional $50.
For more information: firstname.lastname@example.org
Follow @unionfireassoc on twitter.